Guidelines for the Use of Zeppelin University ILIAS Learning Platform, November 10, 2021
1. Regulations for the use of the learning platform ILIAS
These guidelines regulate the use of ILIAS for web-based teaching and learning at Zeppelin University in Friedrichshafen. ILIAS provides a platform for making available and/or developing learning-related content.
ILIAS is intended to serve the teaching, research and information objectives of ZU. ILIAS thus provides a distribution and collaboration platform for teaching. Any content provided will always be pedagogical in nature.
The Information Technology department and, in particular, the E-Learning Officer at ZU are responsible for the processes and support services relating to ILIAS at Zeppelin University. If you have any questions or need support, please contact Stefanie.Zeller@zu.de
Specific functions or sections of ILIAS may be modified or suspended at any time for maintenance and development purposes. ZU | IT will endeavor to ensure the availability of ILIAS with as few interruptions as possible and to keep downtimes as short as possible.
Uploading in general
Users may upload material to ILIAS provided that it does not contravene the user regulations, any other regulations within the applicable legislation or the rights of third parties.
Uploading works by other parties
Users may only upload copyright-protected works by third parties to ILIAS to the extent approved by the creator or permitted in law, and only for authorized purposes.
The storing and distribution of data on ILIAS must be carried out in conformity with the legal framework. Each user is exclusively responsible for taking the copyright and data protection standards into account.
ZU | IT has no duty whatsoever to monitor or verify the legality of any data stored.
For additional information regarding basic copyright principles visit the public area of ILIAS platform.
Downloading
Users may only use copyright-protected works made available to them on ILIAS by other users to the extent approved by the creator or permitted in law, and only for authorized purposes.
Exclusion of liability
Zeppelin University provides no guarantee for the timeliness, correctness, completeness or quality of any uploaded content.
The use of ILIAS is at your own risk. ZU provides no guarantee that the functions will meet the requirements of the user. Neither the manufacturer, the developer or ZU accept any liability for damages or consequential damages of a tangible or intangible nature resulting from the use of ILIAS, downtime or loss of data.
ZU bears no responsibility for the content published in ILIAS services or for links to third-party websites and their content, and reserves the right to have the material made available by you examined and inspected by the platform administrators at any time and without your express permission.
Effective date
These guidelines become effective on November 10, 2021.
This user agreement may be modified at any time and without notice. Notice will be given of any changes made.
Friedrichshafen, November 10, 2021
If you have any questions regarding this agreement, please contact: Stefanie.Zeller@zu.de
2. Privacy Policy & Mandatory Information in accordance with Art. 12 ff. GDPR
Where do we obtain your personal data?
Your data is generally collected from yourself. Performance evaluations or similar are entered by the university. The processing of the personal data provided by you is necessary for fulfilling the legal and contractual obligations arising from the contract concluded with us.
Processing objectives and legal basis
The personal data provided by you is processed in accordance with the regulations of the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). The legal basis ist found in Art. 6 Para. 2 and Para. 3 DSGVO in conjunction with § 12 Para. 1 of the Law on Universities in Baden Württemberg.
Who receives the personal data provided by you?
Within our company, access is granted to the personal data provided by you to those departments that require it for the fulfillment of their general legal obligations and legal obligations within the Study Contract and are authorized to process it. When providing our services, we may where required appoint external data processors who will participate in the fulfillment of our contractual obligations, e.g. IT partners. The external data processors are contractually obliged by us to maintain professional secrecy and to observe the regulations contained within GDPR and BDSG. Other recipients will only receive the data provided by you if there are legal grounds for doing so or at your request, if you give us your written consent.
Is the data provided by you conveyed to third countries or international organizations?
Data is transmitted to Switzerland in the context of a data processing agreement. In accordance with Art. 45 EU GDPR, Switzerland is defined by adequacy decision as a country to which personal data may be transmitted without any additional requirements since a corresponding level of data protection is maintained there.
Is automated decision-making and profiling used?
No fully-automated decision-making (including profiling) is used when processing the data provided by you, in accordance with Art. 22 GDPR.
Duration of processing (deletion criteria)
After the expiry of the statutory retention periods, the data provided by you will be deleted. Art. 17 para. 3 lit. e) DSGVO: Until the statute of limitations of all foreseeable claims to be asserted. Regular limitation period 3 years (§ 195 BGB). Archiving of exams takes place at the university until one year after graduation.
Data processing in relation to disputes arising from the Study Contract
If a legal dispute arises during or after the term of the Study Contract, the data required for appropriate litigation will be transferred to legal representatives and courts.
Information about your rights
| Right to information in accordance with Art. 15 GDPR:
You have the right to receive information free of charge about whether any data has been stored about you, as well as its content and the purpose for which it is stored.
| Right to rectification in accordance with Art. 16 GDPR:
You have the right to request that the controller carry out the immediate rectification of your inaccurate personal data. Taking into account the processing objectives, you have the right to request that any incomplete personal data be completed – including by a supplementary statement.
| Right of deletion ("Right to be forgotten") in accordance with Art. 17 GDPR:
You have the right to request that the controller carry out the immediate deletion of your data. The controller is obliged to delete personal data immediately if one of the following reasons applies:
a) The objectives for which the personal data was collected no longer apply.
b) You revoke your consent to processing. There are no other legal grounds for processing.
c) You object to the processing. There are no other legal grounds for processing.
d) The personal data have been unlawfully processed.
e) The deletion of personal data is required to fulfill a legal obligation existing under EU law or the law of the Member States to which the controller is subject.
f) The personal data was collected in relation to the provision of information society services in accordance with Article 8 Para. 1.
| Right to restriction of processing in accordance with Art. 18 GDPR and § 35 BDSG (German Federal Data Protection Act):
You have the right to request that processing is restricted if one of the following criteria has been fulfilled:
a) The accuracy of the personal data is questioned by you.
b) The processing is unlawful but you object to its deletion.
c) The personal data is no longer required for processing purposes; you nevertheless require the data for the enforcing, exercise or defense of legal claims.
d) You have raised an objection to processing in accordance with Art. 21 Para. 1 GDPR. As long as it has not been determined whether the legitimate reasons of the controller with regard to you predominate, processing will be restricted.
| Right to data portability in accordance with Art. 20 GDPR:
You have the right to receive the data provided by you in a structured, commonly-used and machine-readable format from the controller(s). We are not authorized to prevent the data from being forwarded to another controller.
| Right to object in accordance with Art. 21 GDPR:
Insofar as the processing is based on legitimate interest in accordance with Art. 6 Para. 1 Clause 1 f) GDPR, you have the right to object to processing if there are special circumstances applying to you. In this case, please contact the processing controller(s) (see above).
| Right to lodge a complaint with a supervisory authority in accordance with Art. 13 Para. 2 d, 77 GDPR in conjunction with § 19 BDSG:
If you believe that your data has been processed in contravention of GDPR, you have the right to lodge a complaint with the supervisory authority. In this case, please contact the responsible supervisory authority.
| Withdrawal of consent in accordance with § 26 Para. 2 BDSG:
If the processing is based on your consent in accordance with § 26 Para. 2 BDSG, you are entitled to withdraw your consent in relation to the objectives of the contract at any time, without affecting the legality of the processing performed on the basis of the consent prior to the revocation.
Contact
The following departments and individuals can be reached using the following contact details:
Contact details for responsible organization
Zeppelin Universität gemeinnützige GmbH
Am Seemooser Horn 20
88045 Friedrichshafen
praesidium@zu.de
Registry court: District Court Ulm
Register no.: HRB 63 2002
Tel. +49 7541 6009-0
Fax +49 7541 6009-1199
Internal contact for data protection issues
Dr. Michael Manger | Ltg. Personal & Recht
michael.manger@zu.de
Tel. +49 7541 6009-2151
Contact details for data protection officers
Herr Christoph Rank
machCon GmbH
christoph.rank@machcon.de
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